SMITHSONIAN INSTITUTION

NATIONAL MUSEUM OF AFRICAN AMERICAN HISTORY AND CULTURE 

STATEMENT OF WORK
DIGITAL IMAGING SERVICES – SMITH COMMUNITY CURATION EVENT 10/2023

INTRODUCTION 

The Smithsonian’s National Museum of African American History and Culture (NMAAHC) needs professional, non-personal, work-for-hire digital imaging services to image flat materials.

SCOPE OF WORK 

The Smithsonian’s National Museum of African American History and Culture (NMAAHC) needs professional, non-personal, work-for-hire digital imaging services at the Robert F. Smith Fund Community/Professional Curation Program to image flat materials in Nasvhille, TN tentatively scheduled for October 2nd through October 28th 2023 at (TBD - exact location will be revealed upon award of contract). These digital imaging services shall include working with a team of contractors and NMAAHC staff to set up and operate digital imaging equipment, related equipment, software, handle materials to be imaged, interact with the visitors at the event, collect and enter metadata, process and deliver digital images on a USB flash drive.

The NMAAHC will provide all equipment, supplies, and software needed for this project.

QUALIFICATIONS AND SPECIFIC TASKS 

The contractor must have the following qualifications:

• Several years of experience as a professional photographer

• Experience working with a museum or cultural heritage institution

• Experience with careful and safe handling of fragile objects

• Experience with photography of flat and non-flat objects

• Experience processing photographs using digital imaging software

• Experience working with a team

• Experience working with professional photography equipment and software

• Experience collecting metadata and adding metadata to images and/or entering metadata on

  spreadsheets or other documents

  The contractor will perform the following tasks:

• Assist with load and/or set up of digital imaging photography equipment

• Handle documents, photographs, negatives, slides and other collectibles owned by the public

  carefully and safely

• Photograph documents, photographs, negatives, slides and other collectibles owned by the public

  according to guidelines provided by NMAAHC

• Name image files according to guidelines provided by NMAAHC

• Process digital images according to guidelines provided by NMAAHC

• Collect metadata from the public

• Add metadata to digital images and/or enter metadata into spreadsheets or other documents

  according to guidelines provided by NMAAHC

• Transfer images to USB drives, hard drive, or other location according to guidelines provided by

  NMAAHC

• Assist with break down and/or load out of equipment

SMITHSONIAN INSTITUTION
NATIONAL MUSEUM OF AFRICAN AMERICAN HISTORY AND CULTURE 

STATEMENT OF WORK
DIGITAL IMAGING SERVICES – SMITH COMMUNITY CURATION EVENT 10/2023

DELIVERABLES 

The contractor will photograph community-curated objects belonging to four to eight participants in the New Orleans Community Curation Program per day and deliver images of these objects to the program participants. To create and deliver these images, the contractor will perform the following tasks: handle objects to be photographed, photograph objects, name image files, process digital images, collect metadata from participants, add metadata to digital images or spreadsheets or other documents, and transfer images to USB drives, hard drive or other location.

The contractor will provide a summary of tasks performed and participants served each day to submit with his/her invoice.

PERFORMANCE STANDARDS 

The standards for performance are:

• Professional interaction with the public and the team

• Careful and safe handling of documents, photographs, negatives, slides and other collectibles

• Successful production of high-quality images according to guidelines provided by NMAAHC

• Successful naming of image files according to guidelines provided by NMAAHC

• Successful processing of image files according to guidelines provided by NMAAHC

• Successful adding of metadata to digital images and/or enter metadata into spreadsheets or other

  documents according to guidelines provided by NMAAHC

• Successful transfer of images to USB drives, hard drive, or other location according to guidelines

  provided by NMAAHC

• Careful and safe handling of equipment during load in, set-up, take-down, and/or load out

  PERIOD OF PERFORMANCE 

  All work shall begin on October 2, 2023 and be completed by October 28, 2023. Dates listed are tentative and subject to change:

Project Title:  Digital Imaging SERVICES
October 2th to October 28th, 2023
Due August 18, 2023 by Midnight EST
 Date Submitted Business Contractor Name Address Email Address 
 Telephone Number 
 DUNS Number  
QUOTE
  
Provide a firm-fixed quote on a project basis for the services described in attached Statement of Work for Project: Digital Imaging Services
 
Please submit a résumé and online portfolio with this form that demonstrates your qualifications for this project as described in the Statement of Work.

• October 2nd-6th, 2023

• October 11th-13th, 2023

• October 17th-21st, 2023

• October 24th-28th, 2023

  PLACE OF PERFORMANCE AND WORK HOURS 

  The project shall take place in Nashville, TN at (exact location will be revealed upon award of contract). The contractor shall perform the services described above daily from 8:30am until 5:30pm with a half hour break for lunch.

  INVOICES 

  The contractor will invoice the Smithsonian on a project basis derived from the firm-fixed price award. With the invoice, the contractor will submit a timesheet of the hours worked with a summary of services performed each day. The contractor shall submit the invoice and timesheet to the Contracting Officer’s Technical Representative (COTR). The COTR will provide templates for invoices and timesheets.

  COSTS INCURRED 

  Any costs incurred to perform the services under this Statement of Work, including transportation to, from, and around Nashville, TN, parking, meals, tips, lodging and other incidentals are the responsibility of the contractor and will not be reimbursed. 

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