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Legal Defense and Educational, Fund Inc.

Communications Assistant

Post Date:Sep 14, 2022Type:Full time
Start Date:Salary:
Location: United States - New York - New York Job Reference:
Job Description:

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative — to achieve racial justice, equality, and an inclusive society.

LDF’s litigation, public policy advocacy and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system.

LDF seeks a Communications Assistant responsible for facilitating the day-to-day operations of an exceptionally active and results-oriented communications team.

Reporting to the Chief Communications and Marketing Officer and working closely with the other communications staff, the Communications Assistant is primarily responsible for providing general administrative and organizational support to the Communications Department, including processing invoices and finances, development and maintenance of files and systems, and on-boarding for new staff. They also provide some support to the Directors within Media, Editorial, Digital and Marketing & Brand – including possibly assisting in the development, posting, and distribution of digital and social media communications.

The Communications Assistant assists other members of the team on various additional projects as detailed below.

As of March 7, 2022, LDF transitioned to a hybrid work environment. Any candidate selected for this position should be prepared to work in the office location assigned at least two days per week.


Administrative Support

  • Provide administrative support to the Communications Department, including collecting and submitting invoices and financial receipts; some scheduling and calendar maintenance; travel arrangements; meeting and conference call coordination; and expense report preparation as needed;
  • Coordinate departmental staff meetings and staff meeting agendas;
  • Assist in managing the department’s budget, including estimates, reprojections, updates, and expense tracking. Prepare paperwork required for processing and maintaining records;
  • Serve as liaison with Finance Department, ensuring that the Communications Department adheres to procedures and requirements for proper submission of invoices, expense reports, etc.;
  • Assist in distribution of press and promotional materials and maintain records of distribution;
  • Manage LDF’s publications inventory, tracking distribution of reports and fulfilling requests;
  • Assist with drafting reports to the Board of Directors;
  • Draft correspondence, reports, stories, and other written communications when opportunities arise;
  • Attend all departmental meetings and some interdepartmental meetings as assigned;
  • Manage special projects as assigned; and
  • Other responsibilities as assigned.

Written Communications

  • Assist with drafting of collateral materials, such as fact sheets, brochures, FAQs, and web related content as requested.

Online and Print Communications Support

  • Serve as back-up to digital team members in posting content to websites and social media properties and helping monitor online activity related to LDF and its work; and
  • Assist in occasional development of graphic design content.


  • College degree or relevant experience;
  • Minimum of 2 years of administrative experience, preferably with a non-profit organization or entity;
  • Commitment to the racial justice mission of LDF;
  • Strong written and verbal communication skills, with the ability to communicate effectively with diverse groups that help to drive the LDF mission;
  • High attention to detail;
  • Ability to work under high-stress scenarios requiring rapid response to issues;
  • Experience with social media, knowledgeable about the latest platforms with a vision for how to maximize LDF’s social media presence;
  • Knowledge and familiarity with a range of social and economic justice issues and comfort level promoting its ideals;
  • Intermediate level proficiency with MS Office applications;
  • Extremely detailed and organized; and
  • Flexible schedule, including ability to work some evenings and weekends, if needed.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

Please note that LDF requires all employees to be fully vaccinated, including a booster shot against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated, including the booster shot against COVID-19, and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.


The NAACP Legal Defense and Educational Fund, Inc.  is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

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Contact Information
Legal Defense and Educational, Fund Inc.
Brianne Meggett
40 Rector Street
New York, NY 10006
United States
Ph: 6468327221

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